DescriptionPerforms secretarial functions and administrative duties to contribute to efficient office operations within the department; performs clerical, budgeting, personnel and coordinating functions requiring a comprehensive understanding of the administrative and technical operations of a department; and, provides administrative support and performs office management duties for an elected official or other senior management position.
May act as a supervisor or a lead to various classifications.
Examples of Essential Position Duties
? Coordinates the office operations, providing confidential secretarial support to a department director or manager.
? Provides staff assistance in operations, administration, organization, and budget monitoring of a department or division. Coordinates the scheduling of major activities and the work flow to accomplish operating objectives. Establishes office systems and procedures.
? Oversees or performs purchasing, accounting, inventory control, and budget monitoring functions to assist in providing fiscal accountability; assists in budget preparation; monitors departmental expenditures, processes and reconciles billings, purchase orders, revenues, and deposits; uses established polices, methods and procedures to purchases supplies, materials, or equipment; assures that appropriate fiscal records and reports are prepared.
? Independently researches, collects, analyzes, and interprets statistical and other data from varied sources; prepares written and summary reports and makes recommendations regarding their feasibility based on studies, surveys, and analyses.
? Assists in personnel administration functions by maintaining personnel records, preparing time cards
and payroll records; may assist recruitment, hiring and training of office, technical or professional
? Establishes, maintains and updates detailed records, files, lists, and logs on computerized and manual recordkeeping systems to assure accurate and reliable statistical reports; verifies and inputs data specific to area of assignment; searches files and records for readily identifiable information as directed.
Screens incoming call, mail and visitors, prioritizing relative importance of each. Provides detailed information regarding established department services or processes within scope of authority. Responds to complex inquiries, concerns, and complaints regarding services provided, or refers to appropriate individual.
? Prepares correspondence, documents, grants, minutes, forms, files, reports and other written documentation; may review and process legal documents such as contracts, agreements, bids and
Job RequirementsEducation Required: High School
Experience Required: At Least 1 Year
Last updated on 08/16/2021
16.69 - 17.72
Are you interested in this position? Please complete our On-Line Application. Please note that your application will remain on file for 90 days for consideration for any of our open positions that match your qualifications.
If you have completed our on-line application in the last 90 days you can send a letter of interest to the recruiter hiring for this position at firstname.lastname@example.org. Please include a copy of your resume with your email or application.
Personnel Source, Inc. is an equal opportunity employer.