Accounting Specialist

Job Number:



Medford, OR 97501


Accounting Specialist (Medford)
Employment type: full-time
Expanding local manufacturing plant is looking for an Accounting Specialist to join our staff.

Accounts Payable Functions:
  • Verify accuracy of invoices and statements
  • Enter and track all inbound freight invoices. Identify discrepancies and coordinate between shipping manager and carriers to resolve.
  • Code and enter accounting data into company database
  • Prepare invoices for check runs
  • Scan, file, and log accounting documents. Maintain and create folders and archive prior years physically and electronically.
  • Compile and prepare routine reports and summaries

Accounts Receivable Functions:
  • Retrieve remittance advice and payment supports from multiple sources. Backup must be matched with bank deposits and posted correctly in database. Review on-line transactions for accuracy and correct errors, including researching unapplied cash, researching needs for credit memos, and posting once approved.
  • Analyze financial information to identify discrepancies and resolve in a timely fashion
  • Communicate with customers directly regarding short-paid invoices and skipped payments
  • Manage freight claims & coordinate with shipping and follow up to ensure payment
  • Track commissions earned and paid in Excel
  • Responsible for collections
  • Disperse statements
  • Scan, file, and log accounting documents. Maintain and create folders and archive prior years physically and electronically.
  • Compile and prepare routine reports and summaries
  • Assist with preparation of financial statements and reports, fact checks, and research as needed
  • Prepare and maintain spreadsheets using basic mathematical calculations
  • Assist Controller with additional tasks as needed

Please note this is not a typical AR/AP position. The postings are complex and require high-level problem solving and critical thinking skills. Extreme attention to detail and a solid understanding of accounting principles is required.

  • Thorough knowledge of office procedures and etiquette
  • Comprehensive working knowledge of Microsoft Office applications. Advanced knowledge of Excel a plus
  • Able to communicate effectively and professionally in both written and oral form
  • Versatile, flexible and willing to work with changing priorities.
  • Comfortable working independently with general direction and minimal guidance
  • Treats others with respect, keeps commitments and upholds Core Values.
  • Comfortable working with all levels of management
  • Able to prioritize responsibilities and organize workload
  • Working knowledge of QuickBooks
  • Typing speed minimum 50 WPM
  • Excellent 10-key skills
  • Familiarity with basic Accounting principles
  • Minimum of three years? experience in an accounting-related position
  • Professional manner and strong ethical code
  • Ability to multitask and remain motivated and positive
  • Commitment to working efficiently and accurately
  • Ability to meet deadlines
  • Some overtime may be required

Working Condition Requirements:
  • Frequently required to stand, walk, sit, talk or hear; continual use of hand and finger dexterity.
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl.
  • Occasionally required to lift/push/carry items up to 25 pounds.
  • Occasionally exposure to outside weather conditions.

Temp to hire, excellent benefits, wage increases during probationary period and a healthy work environment make this local company a leader in the industry!

Job Requirements

Education Required: High School
Experience Required: 1-3 Years
Last updated on 06/03/2021

Additional Information

Pay Rate:



8:30-5:30, flex w/in reason
Full+Time Hrs/Week


Are you interested in this position? Please complete our On-Line Application. Please note that your application will remain on file for 90 days for consideration for any of our open positions that match your qualifications.

If you have completed our on-line application in the last 90 days you can send a letter of interest to the recruiter hiring for this position at Please include a copy of your resume with your email or application.

Personnel Source, Inc. is an equal opportunity employer.