To support the Accounting Department with day to day operations. Main responsibilities include processing invoices using accounting software (Traverse). Process daily bank deposits and post accounts receivable payments. Provide back up to the Accounts Payable and Payroll staff. Perform diversified accounting functions and maintain accounting records by following established policies and procedures in an efficient, timely and accurate manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Account Receivable (75%)
? Invoice sales orders and/or shipments (web, phone, Amazon, distributor, intra-departmental orders, including distributor warranty reimbursements).
o Monitor orders for fraud.
? Process credit invoices for product returns.
? Process daily bank deposits.
? Post accounts receivable payments received by cash, check or credit card transactions.
? Reconcile/post Amazon payments bi-weekly.
? Invoice purchase orders from assembly houses.
? Monitor accounts for delinquencies and take appropriate action such as collection calls and/or written correspondence when necessary.
? Research and resolve fraudulent transactions.
? Resolve billing and shipping matters while coordinating with the (3) shipping depots for time-sensitive orders.
? Send invoices to customers (email and/or mail).
Report Functions (15%)
? Prepare the month, quarter and annual Sales Tax Returns through a third party for final approval by Accounting Manager.
? Prepare and distribute monthly AR Delinquent Status Report (sent to President of company).
? Contact trade references for credit applications.
? Maintain current Sales Exemption/Resale certificates for existing customers.
? Complete annual NAFTA forms.
? Purge Accounting Dept. files annually.
OTHER DUTIES AND RESPONSIBILITIES (15%)
? Phone support.
? Process all incoming mail.
? In charge of employee birthday cards.
? File Forest Products customer invoices.
? Provide back up to Accounts Payable and Payroll staff.
? Notify immediate supervisor of any policy or procedural changes or updates that need to be implemented.
? Miscellaneous projects as required.
MINIMUM QUALIFICATIONS AND EXPERIENCE
A post-secondary education with focused coursework in accounting.
Minimum of 3 years experience in general accounting functions.
High level of integrity and trustworthiness.
Skilled negotiator and thorough researcher.
Able to work in a fast-paced environment to meet deadlines.
Have excellent communication skills, detail-oriented, organized, and self-motivated with strong math and computer skills.
Job RequirementsEducation Required: High School
Experience Required: Entry Level
Last updated on 03/31/2021
Are you interested in this position? Please complete our On-Line Application. Please note that your application will remain on file for 90 days for consideration for any of our open positions that match your qualifications.
If you have completed our on-line application in the last 90 days you can send a letter of interest to the recruiter hiring for this position at email@example.com. Please include a copy of your resume with your email or application.
Personnel Source, Inc. is an equal opportunity employer.